The email module makes it easy to communicate with your suppliers as well as other SpendMap users (i.e. your staff).
You can send paperless Purchase Orders, Releases and RFQs to your suppliers by email, including the documents themselves, terms and conditions pages and any type of attachments.
When sending POs and RFQs to your suppliers by email, you can see in SpendMap when your suppliers receive/download the documents, so there’s no need to follow-up with suppliers to confirm receipt.
SpendMap will send automatic email notifications when certain events occur, such as when a manager needs to approve a Requisition, when someone’s order is rejected, when a back-order occurs, and so on.
Managers/Approvers can approve or reject Requisitions by clicking on buttons right in the body of the email notification itself, without having to log into SpendMap, whether connected to the Internet or not.
Any of SpendMap’s 100+ reports can be sent by email and you can even schedule reports to be delivered automatically at predetermined intervals.
The PunchOut Module is used to integrate SpendMap with your suppliers’ e-commerce web sites, such as Amazon, Staples, Dell, Grainger and many others.
You can shop on these popular online stores, select items from their on-line catalogs and submit Purchase Orders electronically, all from within SpendMap.
You can browse your suppliers’ on-line item catalogs to select items for Requisitions and Purchase Orders (as opposed to selecting items from SpendMap’s internal Item Master File) and when you “check out”, the contents of your Shopping Cart will be pulled back into SpendMap to create the Purchase Order or Requisition.
So, there’s zero item catalog maintenance efforts on your part, since the supplier is responsible for maintaining item details (part list, descriptions, pricing, etc.). This is especially important if you buy a large number of items from your online suppliers (e.g. suppliers like Amazon and Staples offer thousands of items).
When you process a new Purchase Order in SpendMap for a supplier that uses PunchOut, the order will show up automatically in the supplier’s online store/website. This results in faster order processing by your supplier, since they don’t have to manually enter the order in their system like they would if you placed the order by e-mail, hard copy or verbally. In addition to reduced turnaround time, your suppliers may also pass these labor savings back to you in the way of lower prices for orders that are placed electronically.
In the past, Buyers had to choose between the convenience of shopping online, and the control and accurate record keeping of an internal procurement system like SpendMap. But with SpendMap’s PunchOut Module, you get the best of both worlds: the control and reporting capabilities that can only come with an in-house purchasing system along with the ease-of-use and rich item catalog content of your suppliers’ on-line ordering systems.
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