The ease of use, extensive functionality and superior support allows us to schedule our Purchase Orders, track the process and analyze our commitments which allows us to set the mark of a superior organization to our vendors.
– Karl Wighaman, Network Manager
The diligent use of Purchase Orders is usually the first line of defense against unwanted spending but when paper-based and other rudimentary systems fall short, many Buyers, Purchasing Managers, CFOs and small business owners turn to SpendMap to gain control of their Purchasing.
SpendMap can automate and simplify many time-consuming Purchase Order management tasks, eliminate paperwork/spreadsheets/emails, save time, reduce errors and increase visibility in your Purchasing Department.
Great product! Love how I am able to keep track of the requisitions that our employees make. We are finally able to see how much each department spends and how. SpendMap has made my purchasing a breeze and the employees say that it is as easy as ordering online. Thank you.
– Maricela Partida, Buyer
SpendMap supports a self-service environment where your staff can easily order the products and services that they need while maintaining full control over who buys what.
New Requisitions are instantly delivered to the right approvers/managers based on your business rules (e.g. approval by department, dollar amount, etc.) and they can approve Requisitions right from the body of the email notification (email approvals) or they can log into SpendMap to approve or reject requisitions on their PCs, tablets or phones.
If you’re using paper, Excel or email for your approval process, this fast and easy online system will significantly reduce costs and accelerate your requisition and approval process by days.
When your suppliers deliver products and services, you can record receipts in SpendMap to keep an eye on late orders, track item history, and report on the status of your Purchase Orders.
If you’re using SpendMap’s optional Inventory Control modules, entering receipts/packing slips in SpendMap will increase stock levels automatically.
And if you approve your suppliers’ invoices using SpendMap, Receiving will also create an “accrual” to match the supplier’s invoice to for payment approval.
Receivers no longer have to send paper Packing Slips or email information around your company manually because the folks in Purchasing, Accounts Payable and other departments can access receipt information in SpendMap to do their work.
The Receiving Module eliminates bottlenecks and lost documents while reducing the administrative burden of paper files.
We have integrated SpendMap with our accounting system, painlessly and with complete success. The man-hours saved in Accounting just by avoiding duplication will pay for the software within about a year.
– John S. Barlow, Global Manager – Technical Services
In far too many organizations, the invoice approval process and reconciliation within the Accounts Payable department is the most laborious, time-consuming and error-prone step of the procurement cycle.
SpendMap complements your current Accounting or ERP system by replacing a cumbersome, paper-based invoice approval process with an efficient online system.
You can quickly and easily approve your suppliers’ invoices for payment, both Purchase Order related invoices as well as non-PO invoices. Once approved, invoices can be exported to your Accounts Payable system using the built-in A/P Interface.
With SpendMap’s invoice approval module, you will immediately increase control over payments, reduce data entry and document management costs and accelerate the invoice approval process by days.
The Request for Quotation Module makes it easy to get up-to-date pricing and encourages competition between your suppliers so that you get the best possible deal.
It’s fast and easy to create new RFQs in SpendMap and once you receive the bids and pick a supplier, you can convert/flip the RFQ into one or more Purchase Orders, with no duplicate data entry.
There’s even a handy Vendor Portal where your suppliers can respond to your RFQs and enter their pricing for you online.
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