Inventory Software Modules

The Materials Management modules can be used individually or together to manage your consumable inventory and fixed asset inventory.

Other Modules

Inventory Control Asset Management Barcode Integration

Inventory Control

The Inventory Control Module is used to manage a “consumable” inventory such as office supplies, medical supplies, parts for maintenance and so on.

With perpetual inventory levels and powerful forecasting tools at your fingertips, you can eliminate stock-outs and expensive rush orders, reduce inventory levels and associated carrying costs, and simplify the reordering process.

The Inventory Module also improves inventory status visibility and reporting. Popular reports include the Inventory Reorder Report, the Inventory Valuation Report, and the Excess Inventory Report, to name a few.  You can also display various inventory KPIs on SpendMap’s Executive Dashboard.



  • Perpetual inventory levels are updated instantly when items are received or taken out of stock, so you always know what’s in your inventory.
  • Easily see which items are low in stock and automatically create Purchase Orders, Requisitions or RFQs for items that need to be replenished.
  • Optional Barcode Module reduces data entry and simplifies inventory transactions like usages and inventory counts.
  • Automatically charge the value of inventory usages to your budgets.
  • Inventory valuation based on first-in-first-out (FIFO), Standard or Average value.
  • Multiple inventory locations with stock visibility and reporting by location.


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Asset Management

The Asset Management Module is used to control a fixed asset inventory such as computers, furniture, equipment, vehicles and so on.

The Asset Management Module simplifies the asset tracking process and improves the accuracy of asset reporting.

You can easily see where your assets are located, quickly calculate asset value and depreciation, comply with government regulations, meet audit requirements, prepare insurance claims and so on.



  • Detailed asset information at your fingertips, with reporting by asset category, status, location, etc.
  • Asset records are updated automatically with Purchase Order and receipt information.
  • Integrated Barcode Module simplifies asset counts.
  • Warranty tracking.
  • Service history tracking.
  • Asset depreciation and valuation reporting including straight-line and declining-balance valuation methods.


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Barcode Integration

The Barcode Module simplifies consumable inventory and asset related transactions in SpendMap.

Instead of manually typing in item details, you can scan barcodes when performing inventory counts and other transactions, resulting in less data entry, faster processing time and fewer errors.



  • Automatically print barcode labels for your consumable inventory items and assets when they are received.
  • Scan receipts using vendor’s UPC code.
  • Scan inventory usages (taking items out of stock).
  • Scan inventory tickets (physical inventory counts).
  • Scan asset count/verification.

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